Child protection policy

This is the Child Protection Policy for Generation Dance as of 21st April 2025

It comprises seven sections:

1. Introduction
2. Policy statement/aims
3. Promoting good practice
4. Good practice guidelines
5. Use of photographic/filming equipment
6. Recruitment and training of staff and volunteers
7. Responding to allegations or suspicions

Generation Dance recognises that, like all organisations working with children and young people, it must ensure:

• The safety of the child is paramount.
• All children, regardless of age, culture, disability, gender, language, racial origin, religious beliefs, and/or sexual identity, have the right to protection from abuse.
• All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.
• All staff, whether paid or volunteer, have a responsibility to report concerns to the designated safeguarding lead (DSL).

Update (2025): Generation Dance now appoints a Designated Safeguarding Lead (DSL) and a Deputy DSL. These individuals are trained in child protection procedures and their names and contact details are posted in the studio reception area.

We recognise that staff and volunteers are not necessarily trained to deal with abuse but must act on concerns by reporting them appropriately.

Generation Dance has a duty of care to safeguard all children from harm. We will ensure safety and protection for every child involved by adhering to our Child Protection Policy.

A child is defined as a person under the age of 18 years (The Children and Young Persons Act 2001).

Policy Aims:

• Provide appropriate safety and protection for children and young people in our care.
• Allow staff to respond confidently and effectively to child protection issues.

Update (2025):

• Annual safeguarding training is now mandatory for all staff.

Abuse can happen in any setting. At Generation Dance, we aim to:

• Build strong, respectful, trusting relationships.
• Provide a fun and fair environment.
• Supervise all physical support openly and professionally.
• Maintain proper spotting techniques.
• Involve parents/carers when possible.
• Secure parental consent for emergency medical treatment.
• Keep a clear and updated register of injuries and medical support given.

Update (2025): A digital register and injury logbook are now maintained for traceability and clarity.

Good Practice Means:

• Treating all children with respect and dignity.
• Ensuring safety comes first.
• Building trusting relationships.
• Making activities fun and enjoyable.
• Keeping up-to-date with training and qualifications.
• Encouraging positive feedback.
• Supporting developmental needs appropriately.

Practices NEVER to be sanctioned:

• Rough, provocative games.
• Inappropriate touching or language.
• Sharing a room with a child.
• Personal tasks for children without consent.

Incidents that must be reported:

• If a child is accidentally hurt.
• If a child becomes distressed.
• If a child misunderstands an adult's actions.

Photographs and videos may only be taken with parental consent, collected at enrolment. Images are used for promotional purposes only and stored securely.

Update (2025):

• Any social media use of images is double-checked against the consent register.

Generation Dance ensures all staff/volunteers are suitable to work with children:

• All staff complete a self-declaration.
• External volunteers must provide a reference and ID.
• Only female chaperones are used for events.
• Ongoing training in safeguarding and first aid is mandatory.
• Staff understand how to identify and act on concerns.

Update (2025):

• All staff and regular volunteers are now required to hold an enhanced DBS check renewed every 3 years.
• A recruitment checklist is followed for all new staff.

Any concern or allegation must be reported to the DSL or Deputy DSL. Generation Dance will support anyone who raises a genuine concern. Investigations may be:

• Internal (misconduct)
• External (police/social services)

If there are concerns:

• Prioritise child safety.
• Record and report facts immediately.

Confidentiality:

• Information shared only on a need-to-know basis.
• Records kept securely.

Internal Enquiries and Suspension:

• Immediate suspension may occur if there's a risk to a child.
• Generation Dance works closely with police/social services.

Support Organisations:

• NSPCC: 0808 800 5000
• Childline: 0800 1111
• CAMHS: Updated local contact posted on safeguarding board

GENERATION DANCE
PRIVACY POLICY
Date: 20th August 2024

Generation Dance is committed to protecting you and your dependents’ personal information. We are committed to providing a safe environment for all our customers, employees, casual and freelance workers, and everyone who interacts with us, both physically and virtually (online). This Privacy Statement relates to the use of any personal information provided to us online or via application forms, telephone, email exchange, letters, or correspondence.

Whenever you provide such information, we are legally obliged to use your information in line with current legislation concerning the protection of personal information, including the Data Protection Act 1998 and the General Data Protection Regulations (GDPR).

The legislation sets out various data protection principles. These include that personal information is:

• Used fairly and lawfully
• Used for limited, specifically stated purposes
• Used in a way that is adequate, relevant, and not excessive
• Accurate
• Kept for no longer than is absolutely necessary
• Kept safe and secure
• Not transferred outside the European Economic Area without adequate protection

The legislation conveys various individual rights. These include the following:

• The right to be informed
• The right of access
• The right to rectification
• The right to erase
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation to automated decision-making and profiling

The legislation requires that there is a clear legal basis for processing personal information. In general, Generation Dance relies on the individual’s consent in order to process their data.

When you participate in or sign up for any Generation Dance class, activity, or workshop, we may collect and store personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number, and date of birth, depending on how you are engaging with us. By submitting your details, you enable us to provide you with the products or services that you have selected.

When taking pictures of students in class or filming performances, Generation Dance asks for parental permission. Generation Dance may use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity, or other purposes to help achieve the group’s aims. This might include (but is not limited to) the right to use them in printed and online publicity, social media, press releases, and funding applications.

Generation Dance does NOT share your personal information with third parties, unless clearly stated. We do NOT sell your data, and neither do we buy data from third parties.

We will use your personal information for a number of purposes including:

• To provide you with information about our products, services, and activities and to deal with your requests and enquiries, including complaints
• For "service administration purposes", which means that we may contact you for reasons related to the service or activity you signed up for (e.g., change of details regarding a class you attend, etc.)
• To contact you about an application you have made
• To process your application for employment and, where applicable, your employment once appointed
• As and when we need to use your personal information for reasons other than the ones specified above, we will ensure that we notify you first. You will be given the opportunity to withhold or withdraw your consent for the use of your personal information for purposes other than those listed above.

USE OF DATA PROCESSORS
Data processors are third parties who provide services for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct. The following is a list of our main data processors:

• Trello: We use Trello to manage and organize our data and workflows. Trello processes personal data as outlined in their Privacy Policy.
• MailerLite: We use MailerLite to send marketing communications and manage our email campaigns. MailerLite processes personal data as described in their Privacy Policy.
• Zapier: We use Zapier to automate workflows between various apps and services. Zapier processes personal data as described in their Privacy Policy.

POSTING
When sending letters, parcels, publications, and purchases, we will share your postal address with the delivery service (normally Royal Mail or Parcel Force).

WEBSITE HOSTING
We use a third-party service, GoDaddy, to host our website. GoDaddy is contractually obliged to treat any information on our private website as confidential and only use such information for the purpose of providing Generation Dance with web hosting.

CRB/DBS SERVICE
A DBS checking service for Generation Dance teachers and chaperones is provided by Due Diligence Checking Ltd. Information provided by them to Generation Dance will only be shared with the individual concerned. The records are kept for 3 years and then deleted.

If you are under 18 and you provide us with information on an application form (online or printed), your parent(s)/guardian(s) permission will be required.

YOUNG USERS
We keep the information we hold about our customers and students for as long as is necessary to deliver the services we are providing you with.

We use secure technologies to help protect your personal information from unauthorized access, use, or disclosure. We store personal information you provide on computer systems which have carefully controlled access and which are located in secure facilities.

The security measures described above ensure that all reasonable steps are taken to protect your personal information. However, the nature of the Internet means that an absolute guarantee of security cannot be offered, and, as with all Internet transactions, you should be aware that there may be a small security risk when disclosing information online.

All paper copies of children's and staff records are kept in a locked filing cabinet. Members of staff can have access to these files, but information taken from the files about individual children is confidential and, apart from archiving, these records remain at the address at all times. These records are shredded after the retention period.

Information about individual children is used in certain documents, such as a weekly register, medication forms, referrals to external agencies, and disclosure forms. These documents include data such as children's names, date of birth, contact numbers, and sometimes address. These records are shredded after the relevant retention period.

Generation Dance collects a large amount of personal data every year, including names and addresses of those on the waiting list. These records are shredded if the child does not attend or added to the child’s file and stored appropriately.

Generation Dance stores personal data held visually in photographs or video clips or as sound recordings, and written consent has been obtained via tour terms and conditions form. No full names are stored with images in photo albums, displays, on the website, or on Generation Dance’s social media sites.

Any portable data storage used to store personal data, e.g., USB memory sticks, are password-protected and/or stored in a locked filing cabinet.

You have the right to access certain personal information held about you. If you wish to make a Data Subject Access Request, please contact us.

We may disclose your information to governmental agencies or entities, regulatory authorities, or other persons in line with any applicable law, regulations, court order, or official request.

GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018.

GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit, and legitimate purposes’ and that individuals’ data is not processed without their knowledge and is only processed with their ‘explicit’ consent. GDPR covers personal data relating to individuals.

Generation Dance is committed to protecting the rights and freedoms of individuals with respect to the processing of children's, parents', visitors', and staff personal data.

The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.

GDPR INCLUDES 7 RIGHTS FOR INDIVIDUALS

1. The Right to Be Informed: Generation Dance is required to collect and manage certain data. We need to know parent’s names, addresses, telephone numbers, email addresses. We need to know children’s full names, addresses, date of birth along with any SEN or medical requirements.
2. The Right of Access: At any point, an individual can make a request relating to their data and Generation Dance will need to provide a response (within 1 month). Generation Dance can refuse a request if we have a lawful obligation to retain data but will inform the individual of the reasons for the rejection. The individual will have the right to complain to the ICO if they are not happy with the decision.
3. The Right to Erasure: You have the right to request the deletion of your data where there is no compelling reason for its continued use. However, Generation Dance has a legal duty to keep children’s and parents' details for a reasonable time. Generation Dance retains these records for 3 years after leaving the dance class or activity.
4. The Right to Restrict Processing: You can request that we limit the processing of your personal data in certain circumstances. This means that we can store your data but not use it further.
5. The Right to Data Portability: You have the right to request a copy of your personal data in a structured, commonly used, and machine-readable format, and to have that data transferred to another data controller.
6. The Right to Object: You can object to the processing of your personal data on certain grounds, including direct marketing or processing based on legitimate interests.
7. Rights in Relation to Automated Decision-Making and Profiling: You have the right not to be subject to automated decisions based solely on automated processing, including profiling, which significantly affects you.

Generation Dance may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on our website and will take effect immediately. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

• Email: admin@generationdance.co.uk
• Phone: 07734434526 GENERATION DANCE PRIVACY POLICY

INTRODUCTION
Generation Dance is dedicated to safeguarding the personal information of our customers, employees, and all individuals who interact with us, both physically and online. This Privacy Policy outlines how we collect, use, and protect your personal information in accordance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).

DATA PROTECTION PRINCIPLES
We adhere to the following data protection principles:

• Fair and Lawful Use: We ensure personal information is used fairly and lawfully.
• Purpose Limitation: Data is collected for specific, legitimate purposes.
• Data Minimization: Information collected is adequate, relevant, and limited to what is necessary.
• Accuracy: We keep personal data accurate and up-to-date.
• Storage Limitation: Data is kept only as long as necessary for its purpose.
• Security: We implement measures to protect data from unauthorized access and breaches.
• Data Transfers: We do not transfer data outside the EEA without adequate protection.

YOUR RIGHTS
Under GDPR, you have the following rights:

• Right to be Informed: We will provide clear information about how we use your data.
• Right of Access: You can request access to your personal data.
• Right to Rectification: You can request corrections to inaccurate data.
• Right to Erasure: You can request the deletion of your data when there is no compelling reason to retain it.
• Right to Restrict Processing: You can request limitations on how we process your data.
• Right to Data Portability: You can request your data be transferred to another organization.
• Right to Object: You can object to certain types of processing.
• Rights Related to Automated Decision Making and Profiling: We do not use automated decision-making or profiling.

WHAT INFORMATION DO WE COLLECT?
When you engage with Generation Dance, we may collect personal data such as names, contact details, and other relevant information to provide you with our services. We also collect consent for the use of images or videos for publicity purposes.

USE OF PERSONAL INFORMATION
We use your data to:

• Provide and manage our services.
• Communicate information about our activities and respond to inquiries.
• Administer applications and employment processes.

USE OF DATA PROCESSORS
We engage third-party service providers to help us operate efficiently. These include:

• Posting Services: We share addresses with delivery services for sending mail.
• Website Hosting: GoDaddy hosts our website and ensures confidentiality of information.
• CRB/DBS Checks: Due Diligence Checking Ltd processes DBS checks for our staff.

STORAGE AND SECURITY
We use secure technologies and protocols to protect your personal data. Despite our efforts, we cannot guarantee absolute security, and users should be aware of the inherent risks of online data sharing.

ACCESSING YOUR DATA
To request access to or erasure of your data, please contact us at [insert contact email]. We will respond within one month.

LEGAL OBLIGATIONS
We may disclose information to authorities if required by law.

CHANGES TO THIS POLICY
We may update this policy periodically. Changes will be communicated through our website or direct notifications.

CONTACT INFORMATION
For inquiries related to data protection, please contact:

• Email: admin@generationdance.co.uk
• Phone: 07734434526

Effective Date: August 20, 2024

Effective Date: 21.04.2025
Review Date: 21.04.2026

Generation Dance is committed to providing a safe and welcoming environment for all students. The safeguarding and welfare of our students is paramount. This policy outlines our commitment to safeguarding and the procedures we follow to ensure the safety of all children and young people under our care.

This policy applies to all staff, volunteers, parents, guardians, and students involved with Generation Dance.

• The welfare of the child is paramount.
• All children have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality, or beliefs.
• Safeguarding is everyone's responsibility.
• Any concerns or allegations of abuse will be taken seriously and responded to appropriately.

• Designated Safeguarding Lead (DSL): Caitlin Brown- Responsible for overseeing safeguarding matters, providing support, and ensuring policies are followed.
• Staff and Volunteers: Must follow this policy and report any concerns to the DSL.

Generation Dance follows safe recruitment practices, including:

• Conducting background checks on all staff and volunteers.
• Ensuring references are obtained and verified.
• Providing safeguarding training to all staff and volunteers.

All staff and volunteers will receive regular safeguarding training, including:

• Recognising signs of abuse and neglect.
• Knowing how to respond to concerns.
• Understanding the importance of early intervention.

Any concerns about a child's welfare should be reported immediately to the DSL. Concerns may include:

• Physical abuse
• Emotional abuse
• Sexual abuse
• Neglect

All concerns and allegations will be handled with the utmost confidentiality. Information will only be shared with those who need to know to ensure the safety and welfare of the child.

To ensure the safety of students during drop-off and collection times, Generation Dance has established the following procedures:

• Drop Off:
  
  • Parents/guardians must accompany their child to the designated drop-off area.
  • A staff member will be present to welcome students.

Collection:

• Parents/guardians must collect their child from the designated pick-up area.
• Students must be picked up on time.
• Verbal communication is required if someone other than the usual parent/guardian will be collecting the child. No prior written authorization is necessary.
• A staff member will be present to ensure students are safely handed over to their parent/guardian.

• Students Over 12 Years Old:
  
  • Students over 12 years old are allowed to walk to their car or home alone.
  • Written consent must be provided via email by the parent/guardian for the student to do so.
  • If a parent/guardian is not present when they reach their car, the student must return to the collection area and inform a staff member.

• Parents/guardians must inform Generation Dance if they will be late for collection.
• In the event of late collection without prior notice, staff will attempt to contact the parent/guardian.
• If no contact is made within 30 minutes of the scheduled collection time, Generation Dance will follow emergency procedures, which may include contacting social services or the police.

All staff, volunteers, and students are expected to adhere to Generation Dance's code of conduct, which promotes respect, safety, and positive behavior.

• A safe and secure environment will be maintained at all times.
• Regular risk assessments will be conducted.
• First aid facilities and trained personnel will be available at all times.

This policy will be reviewed annually and updated as necessary to ensure it remains effective and in line with current legislation and best practices.

• Designated Safeguarding Lead (DSL): Caitlin Brown, 07734434526
• Deputy Safeguarding Lead: Cathryn brown

For further information on safeguarding, visit:

• NSPCC: www.nspcc.org.uk
• Childline: www.childline.org.uk
• Local Safeguarding Children Board: [Contact Information]

By following this safeguarding policy, Generation Dance aims to create a safe and nurturing environment where all students can enjoy dance and thrive.

Approved by: Caitlin Brown
Position: Principal
Signature:
Date: 21.04.25